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Rejection Email Writer

A respectful, concise candidate rejection email — clear, no false hope, leaves the door open if applicable.

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Get a concise, respectful rejection email for a candidate, within 120 words, in a clear and final format. You'll receive a personalised email that acknowledges the candidate's effort and states the decision plainly.

Who it's for

  • Recruiters handling high-volume applications
  • Hiring managers for small businesses
  • HR personnel for large corporations
  • Startup founders managing their own hiring process

Use cases

  • Rejecting a candidate after a phone screening
  • Letting down a finalist who didn't get the job
  • Responding to an unsuccessful interviewee
  • Informing a candidate that they didn't make it to the next round
  • Declining a job application due to lack of relevant experience

FAQ

how long is the rejection email

The rejection email is within 120 words, ensuring it's concise and to the point. This length allows for a clear and respectful message without leaving false hope.

what kind of reason should i provide

You should provide a specific, honest reason for the rejection, if appropriate, while avoiding protected attributes. This helps the candidate understand the decision without revealing sensitive information.

can i use this for multiple rejections

Yes, you can use this service for multiple rejections, each costing £1.00. Simply provide the context and reason for each candidate, and you'll receive a personalised rejection email.

how much does it cost

The cost is £1.00 per rejection email. You'll receive a high-quality, personalised email that meets your needs, all for a fixed price.

Sample output

Dear [Candidate Name],
We appreciate the time you invested in our interview process and have decided to move forward with another candidate whose experience in leading large cross-functional teams better aligns with the requirements of this role. Although your product judgement was impressive, we felt that the selected candidate's track record of leading 30+ person initiatives was a stronger fit for the Head of Product position. Thank you for sharing your insights, and I particularly enjoyed your thoughts on product development.
Warm regards,
[Your Name]

Last updated: 2026-06-28